National Workers' Conference Management System
Conference registration, payment tracking and national oversight for workers' conferences across regions.
What it does
I developed the National Workers' Conference Management System to coordinate participant registration and payment records across Deeper Christian Life Ministry, Ghana. The platform enables Regional Administrative Officers to pre-register workers, update payment status and support national oversight ahead of the conference. Accessible on mobile and desktop, it brings regional registration activity into a central platform, introduced to reduce on-site registration and support a more organised conference administration process.
The problem
Conference registration handled region by region creates two problems at once: participants arrive to queue on site, and national administration has no consolidated view of who has registered or paid until the event is under way. The problem was to move registration ahead of the conference and give regional and national officers one shared record — so on-site pressure falls and oversight is based on current data rather than a tally assembled afterwards.
What made it hard
- Registration concentrated on site, creating queues and pressure on the day.
- Regional registration activity held separately, with no consolidated national view.
- Payment status recorded outside the registration process.
- Limited advance visibility of how many workers each region had registered.
- Coordination dependent on follow-up rather than a shared record.
Problem analysis
- Separated registration from payment tracking while keeping both against the same participant record, so reconciliation does not depend on matching separate lists.
- Treated advance registration as the structural fix: moving registration before the conference removes the on-site queue rather than merely managing it.
- Made national oversight a first-class view, so central administration sees registrations and payment updates across participating regions as they happen.
- Designed for officers working on both mobile phones and desktop computers, since registration happens wherever the officer is.
Solution design
A browser-based system that centralises regional registration and payment records. Regional Administrative Officers pre-register workers and update payment status; national administration monitors registrations and payment updates across participating regions from a single dashboard. The interface works across mobile and desktop, so officers are not tied to a desk to register participants. A planned authentication and verification upgrade extends this with dedicated access for Super Administrators, National Officers, Regional Officers and Verifiers — covering role and permission controls, password recovery, session management, audit logging and optional multi-factor authentication, with verification access restricted to authorised periods.
- Registration
- Regional officers pre-register workers ahead of the conference, reducing on-site registration.
- Payment tracking
- Registration-fee payment status recorded against each participant for administrative follow-up and reconciliation.
- National oversight
- Central monitoring of registrations and payment updates across participating regions.
- Accessible workflows
- Browser-based access for officers working on mobile phones and desktop computers.
- Planned access upgrade
- Role-based access for Super Administrators, National Officers, Regional Officers and Verifiers, with audit logging and optional MFA.
Implementation
- Built the registration workflow so Regional Administrative Officers can pre-register workers before the conference.
- Implemented payment-status tracking against each participant record for follow-up and reconciliation.
- Developed the national oversight view for monitoring registrations and payment updates across regions.
- Ensured the interface works across mobile and desktop browsers.
- Specified the authentication and verification upgrade: role and permission controls, password recovery, session management, audit logging and optional multi-factor authentication.
Key features
- Advance registration by Regional Administrative Officers before the conference.
- Payment-status tracking for follow-up and reconciliation.
- National oversight of registrations and payment updates across regions.
- Browser-based access on mobile phones and desktop computers.
Results and impact
- Brought regional registration activity into a central platform and reduced on-site registration.
- Gave national administration current visibility of registrations and payment updates across regions.
- A planned authentication upgrade extends the platform with role-based access, audit logging and optional MFA.